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How to Write a Follow-Up Email After an Interview?

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Follow Up Email After Interview

How to Write a Follow-Up Email After an Interview?

April 10, 2023 npb tech 0 Comments

An interview is crucial when seeking job opportunities. It is an important deciding factor in your job placement. Individuals get to know a lot about themselves after giving an interview. The interview helps them realize whether their skills and experience meet the requirements of a job. An unemployed individual has to go through a lot of interviews while applying for a job. How you perform at your interview deeply affects your placement within that company. Whether you get selected or not, it is advisable to send a follow-up email after an interview to the interviewer. You can express your interest in that particular job. This can also serve as a reminder to possibly select you for the job. It is crucial to send the interviewer a properly written follow-up email after an interview. At first, writing a follow-up email after an interview may not sound as good as it needs to or be poorly composed. There is no need to worry if you do not know how to write a follow-up email after an interview.

Below is given a step-by-step procedure for writing a follow-up email after an interview:

  1. The formal greeting should come first: A formal greeting such as “Dear [Interviewer’s Name]” or “Hello [Interviewer’s Name]” should be used when addressing the interviewer.
  1. Appreciate their time by saying: Thank the interviewer for their time and attention at the beginning of your email.
  1. Let us know that you are still interested: Take the opportunity to reiterate your interest in the job and the company in the follow-up email. The interviewer may appreciate hearing about the reasons you believe you would fit in at this point.
  1. Mention a specific detail from the interview: Take advantage of the follow-up email to mention a particular detail from the interview that stood out to you. This can serve as evidence that you participated fully in the conversation.
  1. Give any extra details you have: Use the follow-up email as a chance to include anything you might have forgotten to mention in the interview or anything the interviewer might have asked you to elaborate on.
  1. Find out what happens next: It is appropriate to ask what comes next in the interview process. This demonstrates your enthusiasm for the position and your application.
  1. Put an official bow on it all: Your emails should end with a suitable phrase, such as “Sincerely,” “Best regards,” or “Thank you.” 
How to Write a Follow-Up Email

Using the extra tips in the list below, you can craft a successful email in response to an interview:

  1. Be attentive: Not later than 24–48 hours after the interview, send the follow-up email. Your enthusiasm for the job is evident from this, which demonstrates your interest.
  1. Personalization: Make an effort to be as specific as possible in your email by mentioning particulars from the interview. You could, for instance, bring up a subject you two spoke about or something the interviewer brought up.
  1. Check for typos: Before sending an email, make sure to proofread it. Be sure to check for these before sending them. 
  1. Keep it brief: Keep your message brief so it doesn’t exhaust the interviewer. Avoid sending a lengthy message that will tire out the interviewer. The likelihood that someone will read and understand an email increases with its conciseness and quality of writing. 
  1. Repeat the procedure: It’s acceptable to follow up again if the interviewer doesn’t reply to your initial follow-up email after a few days. Nevertheless, avoid following up too often because doing so might come across as obtrusive or desperate.

Here are a few additional ideas to assist you in creating a fantastic follow-up email following an interview:

  1. Use a business-related email address: When sending a follow-up email, be sure to use a business-related email address that includes your name rather than a personal or out-of-date email address.
  2. Personalize your email: Don’t send everyone the same follow-up email. Instead, personalize your email to the particular interviewer or interviewers, and make sure to include any pertinent information you discussed during the interview.
  1. Showcase your skills: Take this chance in your follow-up email to highlight your abilities and skills. This can serve to further support your qualifications for the job.
  1. Add value: Think about adding content to the email that the interviewer might find useful, such as additional data or links. You could, for instance, include a link to a pertinent article or a project you worked on that is associated with the business’s endeavors.
  1. Keep it polite and formal: Keep your follow-up email polite and formal, regardless of how excited you are about the position.
  1. Express interest once more: Make sure to express your interest in the position once more in your follow-up email. Explain to the interviewer why you think you would be a good fit for the company and express your excitement about the possibility of working there.
  1. Clarify everything: Concerns that were raised during the interview, such as inquiries about your background or credentials, should be addressed in your follow-up email. If there are any misunderstandings, be sure to clarify them or give the interviewer any additional information that might be useful.
  2. If necessary, follow up again: It’s acceptable to follow up once more after a week or two if the interviewer hasn’t responded to your initial follow-up email. Don’t go overboard, though, as too many follow-up emails can come across as obnoxious or desperate. 


Always remember that an interview is the most important deciding factor in your job placement. That is not it. How you behave afterward is much more important. Do not just sit idle waiting for the response of the interviewer; show them gratitude for taking your interview and make them believe in you by writing a proper follow-up email after an interview. Make yourself sound like a worthy contender for this job by writing an ideal follow-up email after an interview. At times, whatever you did in the interview, a follow-up email after an interview has the power to make the interviewer feel that you are genuinely seeking this job opportunity. A properly written follow-up email after an interview can help secure your job. Make sure that your email sounds exciting and makes the interviewer happy. This can work as a reminder and engage the interviewer to possibly shortlist you for the job. An interviewer must find your email unique and appealing. Make sure to write it in such a way that it stands out from other applicants’ emails. The above-mentioned steps can be used to accomplish this. In the follow-up email, you have to thank the interviewer for giving you their time, mention your interest in the position you desire, and persuade them to have a word with them again.

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